Important Dates
Pre-Conference Preparation | Date |
Abstract Submission (Extended) Deadline (max. 350 words) | 10 March 2025 |
Notification of acceptance to present (in-person or virtually) or to publish only | 15 March 2025 |
Opening of online registration to attend, present/publish, present only, or to publish only (see payment rates on Registration) | 15 March 2025 |
Publication Plan: The Proceedings (optional) | Date |
Invitation to submit (optionally) an extended abstract (based on the accepted short abstract), i.e. a short proceedings paper (using this Template) | 15 March 2025 |
Deadline for submission of extended abstracts (short proceedings papers) | 30 April 2025 |
Peer review process | 30 April 2025 – 30 June 2025 |
Notification of acceptance to publish in the proceedings | 30 April 2025 – 30 June 2025 |
Signature of the Springer Consent-to-Publish Form | 31 July 2025 |
Submission to Springer of the proceedings after English revision (free-of-charge) of accepted papers | 31 July 2025 |
Typesetting, proofreading, corrections and production of the proceedings by Springer | 31 July – 31 December 2025 |
Online publication of the proceedings in the Springer ASTI Book Series (indexed in Scopus) | 31 January 2026 |
Conference Preparation & Plan | Date |
Deadline for online registration to attend, present/publish, present only, or to publish only | 31 March 2025 |
Deadline for payment as confirmation of participation | 31 March 2025 |
Conference days | 28 to 30 April 2025 |
Publication Plan: The Special Issues | Date |
Invitation (after the conference) to submit in the ESEV special issue | 31 May 2025 |
Deadline to submit the full paper to the special issue (see Publications) | 31 July 2025 |
Publication of the full special issue (however, papers will appear online as soon as accepted) | 31 December 2025 |