Important Dates

Pre-Conference Preparation Date
Abstract Submission (Extended) Deadline (max. 350 words) 10 March 2025
Notification of acceptance to present (in-person or virtually) or to publish only 15 March 2025
Opening of online registration to attend, present/publish, present only, or to publish only (see payment rates on Registration) 15 March 2025
Publication Plan: The Proceedings (optional) Date
Invitation to submit (optionally) an extended abstract (based on the accepted short abstract), i.e. a short proceedings paper (using this Template) 15 March 2025
Deadline for submission of extended abstracts (short proceedings papers) 30 April 2025
Peer review process 30 April 2025 – 30 June 2025
Notification of acceptance to publish in the proceedings 30 April 2025 – 30 June 2025
Signature of the Springer Consent-to-Publish Form 31 July 2025
Submission to Springer of the proceedings after English revision (free-of-charge) of accepted papers 31 July 2025
Typesetting, proofreading, corrections and production of the proceedings by Springer 31 July – 31 December 2025
Online publication of the proceedings in the Springer ASTI Book Series (indexed in Scopus) 31 January 2026
Conference Preparation & Plan Date
Deadline for online registration to attend, present/publish, present only, or to publish only 31 March 2025
Deadline for payment as confirmation of participation 31 March 2025
Conference days 28 to 30 April 2025
Publication Plan: The Special Issues Date
Invitation (after the conference) to submit in the ESEV special issue 31 May 2025
Deadline to submit the full paper to the special issue (see Publications) 31 July 2025
Publication of the full special issue (however, papers will appear online as soon as accepted) 31 December 2025